How To Use Clearent Virtual Terminal

How To Use Clearent Virtual Terminal

How To Use Clearent Virtual Terminal and Desktop Card Readers

Don't have Clearent? Click Here to inquire on how to activate this in your account!

A. Setting up the Clearent Virtual Terminal

After being approved to process with Clearent, you should receive an email invitation to enroll in the Virtual Terminal! The email invitation will look like the following:

Click "Create Account". Next, you'll be prompted to create your login credentials, and fill out your information. To find your Merchant Number (commonly referred to as MID), click the settings wheel in the top right corner inside of your Aesthetic Record account > POS > POS Settings

After this, you will have successfully enrolled! Please note that it can take up to an hour for your account to be created.

"I haven't received an invitation to enroll. What do I do?"
If you haven't received an email invitation to enroll in the Virtual Terminal, or your link has expired, email

B. Using the Clearent Virtual Terminal

***Taking a payment through the Clearent Virtual Terminal does not tie back to the invoice in Aesthetic Record. This method should ONLY be used in the event that Aesthetic Record is down and you cannot complete a payment through Aesthetic Record.***
1. Go to and login to your account:

2. Enter credit card information. Make sure the zip code entered is the billing zip code for the card you're using. If this is not correct, the transaction may not go through.

3. Once you've verified credit card information and amount are correct for processing, click "Run Transaction".

You can also view all previous transactions as well as batches from the Clearent Virtual terminal:

Your first monthly fee will include the cost of the card reader + processing fees. From that point forward, your bill will include any other equipment purchased and your processing fees.


Check out our Website

Follow us on Instagram

Like us on Facebook

Subscribe to our official YouTube channel

Follow us on LinkedIn

If you'd like to know more, chat to us in the Messenger

    • Related Articles

    • Compass with Clearent

      Once you are approved, you will be sent an email invitation to create an account for Clearent. The two sites they will use as customers “merchants” are the following: Virtual Terminal Compass Click here to learn more about the Virtual Terminal! ...
    • Use the Front Desk Checkout

      Use the Front desk Checkout Please make sure that you have configured a user as a front desk user in your administrator profile before using this feature.  In this article, you can learn how to: 1. Create the Invoice and Send it to the Frontdesk User ...
    • Taking payment with your Clearent desktop card reader

      Taking payment with your Clearent desktop card reader After creating an invoice inside of the Aesthetic Record app, select "Mark Frontdesk Checkout" from the "Options" menu. Then, head to your desktop. Follow these steps once you're inside of your ...
    • Desktop Terminal: Checking a Patient Out from the Computer

      Checking a Patient Out from the Computer Checkout process. Important Note: In order to use the Desktop Terminal, the invoice will need to be created from the Aesthetic Record app. The invoice will need to be marked as a front desk checkout to be ...
    • Chargebacks or Disputes with Clearent

      Managing Disputes with Clearent Once you've actively started processing with Clearent, this process will be applicable. You will receive a physical letter in the mail as well as an email from Merlink. DO NOT IGNORE THIS. You will need to respond to ...