Pricing Variations allow you to create additional, tiered and specific area service pricing for your inventory. Pricing Variations will still track your inventory usage all the same internally, and they can serve as an "alias" from an invoicing perspective as well. Through the documentation process on the Aesthetic Record app is where you will be able to utilize the variations that you create.
NOTE: in order to utilize pricing variations you will need to have your inventory built out first.
To build a Pricing Variation, you will first need to access your Inventory Tab through the web > Pricing Variations > Create
There are two types of pricing variations
Creating a Product Level Variation
You will need to make sure you have Product Level selected from the "Manage Price" drop down.
Under the "Add Product(s)" section, you will begin typing in the name of the inventory item you are wanting to add into this variation, and a list will pop down with respective inventory names to choose from.
You will then see what your original price for this item is, and you can add the new price for this variation under "New Price Per Unit".
If multiple products can be added to this variation, you can click "Add More" and continue adding from your inventory.
For example, let's say you typically offer Botox at $13/unit, but for VIP patients you offer Botox at $11/unit
- Name of the variation would be VIP Botox (this name pulls through to the invoice at checkout) and the new price per unit would be $11
Recipe variations are used for tracking multiple products used in a service, or specific area pricing for different services offered.
You will need to make sure you have Recipe selected from the "Manage Price" drop down.
Below, you will see your Service Bucket, Retail Bucket and Medical Supplies bucket where you can pull from your inventory based on what builds this specific service.
- Within the recipes, you set the quantity and the price. By selecting multiple product options, you can Create a "Bundle", and providers can choose from the list, but only at the pre-defined quantities and prices.
Your next step is to include how many units (uses) of each item make up this service, select a specific color for when it is being documented by providers, and build its price per unit.
NOTE: as you build the price per unit for each item, this will add up the Total Price of the recipe at the top.
Keywords & Definitions
Name of Pricing Variation: what you are calling this specific service (VIP Patient Toxin, Adv Injector Toxin, etc).
- Product Level is changing the price per unit or per use of a product in inventory (Doctor pricing for Botox being more expensive at $12/unit)
- Recipe is building a service using a combination of multiple products or multiple uses of a product for a set treatment price. (Lip Flip involving up to 8 units of toxin for a set price of $96)
Total Price ($): Recipe price that is automatically built based on the products from each bucket and price per unit ( example: 8 units of Botox at $12/unit will give a total price of $96)
Service Bucket: List of all items associated as a service in your inventory list
- Can pull from entire service product list, or select a category to apply each product from that category into the bucket
- Allow Provider To Choose Any Product From Selected List To Create The Collective Total: Within the recipes, you set the quantity and the price. By selecting multiple product options, you can create a bundle, and providers can choose from the list, but only at the pre-defined quantities and prices.
Product Name: This connects to your master inventory list so you can associate the products and services to this variation for inventory tracking purposes.
*only what is charted and added via traceability deducts from your inventory. So in the case of Recipe=Lip Flip, if you may use 6 units/8 units only what is charted will deduct. In the case you can add more units to have available to chart if needed.